Vendor Onboarding Form

VENDOR ONBOARDING FORM To be completed by the vendor and submitted to [buyer_company] Date: [form_date] SECTION A — VENDOR PARTICULARS Legal name : [vendor_name] Trade name : [vendor_trade_name] Constitution : [constitution] Registered address : [vendor_address] SECTION B — STATUTORY REGISTRATIONS PAN : [pan] GSTIN : [gstin] Where the vendor is not registered under the Goods and Services Tax laws, a declaration to that effect must be furnished, as this affects the reverse-charge position and the buyer's input tax credit. SECTION C — BANKING DETAILS [bank_details] Payments will be made ONLY to the account recorded above. Any change must be notified in writing on the vendor's letterhead, signed by an authorised signatory, and will be independently verified by telephone before being acted upon. SECTION D — CONTACT Contact person : [contact_person] Phone and email : [contact_details] SECTION E — SUPPLY Goods or services : [goods_services] Payment terms : [payment_terms] SECTION F — DECLARATIONS BY THE VENDOR The vendor declares that: 1. The particulars furnished above are true, complete and correct. 2. The vendor holds all registrations, licences and permissions required by law to supply the goods or services described. 3. The vendor shall raise tax invoices compliant with the Central Goods and Services Tax Act, 2017 and the rules made thereunder, and shall file its GST returns and pay the tax collected within the prescribed time, so that input tax credit is available to [buyer_company]. 4. The vendor acknowledges that tax will be deducted at source at the applicable rate under the Income-tax Act, 1961, and that a certificate of deduction will be issued. 5. The vendor shall comply with all applicable labour, environmental and anti-corruption laws in performing the supply. 6. The vendor shall notify [buyer_company] promptly of any change in the particulars furnished above, including any change in constitution, registration status or bank account. 7. The vendor consents to [buyer_company] verifying the particulars furnished, including with statutory authorities and banks. For [vendor_name] Authorised Signatory Name: Designation: Date: [form_date] DOCUMENTS TO BE ENCLOSED 1. PAN card copy 2. GST registration certificate 3. Cancelled cheque or bank certificate confirming the account details 4. Certificate of incorporation / partnership deed / proprietorship declaration, as applicable 5. Address proof of the principal place of business 6. MSME / Udyam registration certificate, where applicable FOR OFFICE USE — [buyer_company] Verified by: ______________ Date: ______________ Vendor code allotted: ______________ Approved by: ______________________