Employment and HR

OFFER OF EMPLOYMENT

Dear , We are pleased to offer you employment with , , for the position of . 1. DESIGNATION AND REPORTING You will be designated as and will report to . 2. COMPENSATION Your annual Cost to Company (CTC) will be Rs. , subject to applicable statutory deductions. A detailed compensation breakup will be shared separately. 3. DATE OF JOINING Your employment is proposed to commence on . This offer is contingent on your joining by this date, unless otherwise agreed in writing. 4. PROBATION Your employment will be subject to a probation period as per company policy, at the end of which your performance will be reviewed for confirmation. 5. ACCEPTANCE Please sign and return a copy of this letter to indicate your acceptance of this offer on the terms stated above. We look forward to welcoming you to . For Accepted:

APPOINTMENT LETTER

Date: To, Subject: Letter of Appointment Dear , We are pleased to appoint you to the position of with ("the Company"), on the terms and conditions set out below. 1. POSITION AND REPORTING 1.1 Designation: 1.2 Department: 1.3 Reporting to: 1.4 Place of work: The Company may, in the interests of its business, transfer or depute you to any other location, department, group company or associate, on terms no less favourable than those stated here. 2. DATE OF JOINING Your employment shall commence on . This offer is contingent on your joining on or before that date and on satisfactory verification of your credentials and background. 3. DUTIES AND RESPONSIBILITIES 3.1 Your key responsibilities shall include: 3.2 You shall also perform such other duties consistent with your position as may reasonably be assigned to you from time to time. 3.3 You shall devote your whole working time, attention and abilities to the business of the Company, and shall not, during the term of your employment, engage in any other employment, business or consultancy, whether for remuneration or otherwise, without…

RELIEVING LETTER

This is to certify that , who was employed with as , has been relieved from the services of the company with effect from . joined the organization on and has completed the exit formalities as required. All dues, if any, have been settled as per company policy. We place on record our appreciation for the contribution made during the tenure and wish success in future endeavours. For

EMPLOYMENT TERMINATION LETTER

Date: STRICTLY PRIVATE AND CONFIDENTIAL To, Employee ID: Subject: Termination of employment Dear , 1. You joined the services of ("the Company") on and have been working in the position of . 2. REASON FOR TERMINATION 3. BACKGROUND AND PROCESS FOLLOWED 4. DECISION Having considered the matter, and after affording you an opportunity to be heard, the Company has decided to terminate your employment with effect from . 5. NOTICE You are being given days' notice in accordance with the terms of your appointment. Where the Company elects to pay salary in lieu of notice, that payment will be included in your final settlement. 6. FINAL SETTLEMENT Your final settlement will additionally include, as applicable: (a) salary up to and including the last working day; (b) encashment of accrued and unused leave, as per Company policy; (c) gratuity, where you have completed the qualifying period of continuous service under the Payment of Gratuity Act, 1972; (d) any bonus payable under the Payment of Bonus Act, 1965; (e) reimbursement of approved expenses, less any amounts recoverable from you,…

EMPLOYMENT BOND

This Employment Bond is executed on between (hereinafter "the Company") and (hereinafter "the Employee"). WHEREAS the Company has agreed to provide the Employee with the following: , and in consideration thereof, the Employee agrees to serve the Company for a minimum period as set out below. 1. BOND PERIOD The Employee agrees to remain in continuous employment with the Company for a minimum period of months from the date of this Bond. 2. BOND AMOUNT Should the Employee resign or be terminated for misconduct before completing the bond period, the Employee agrees to pay the Company Rs. as reasonable compensation for the training or investment provided, pro-rated for time already served as may be agreed. 3. EXCEPTIONS This Bond shall not apply if the Company terminates the Employee's employment for reasons other than misconduct. IN WITNESS WHEREOF the parties have executed this Bond on the date first written above. FOR EMPLOYEE

INTERNSHIP AGREEMENT

This Internship Agreement is executed on between (hereinafter "the Company") and (hereinafter "the Intern"). 1. ROLE The Intern shall be engaged in the following role: . 2. DURATION This internship shall be for a period of months commencing from . 3. STIPEND The Company shall pay the Intern a monthly stipend of Rs. . 4. NATURE OF ENGAGEMENT This is an internship for training and learning purposes and does not constitute an offer of permanent employment, unless separately agreed in writing. 5. CONFIDENTIALITY The Intern shall maintain confidentiality of the Company's proprietary information, both during and after the internship. IN WITNESS WHEREOF the parties have signed this Agreement on the date first written above. FOR INTERN

NON-COMPETE AGREEMENT

This Agreement is executed on between (hereinafter "the Company") and (hereinafter "the Employee"). 1. RESTRICTION During employment and for months after leaving the Company, the Employee agrees not to engage in within , whether as an employee, consultant, partner, or owner. 2. ACKNOWLEDGEMENT ON ENFORCEABILITY The parties acknowledge that restraints of trade after termination of employment are treated with caution under Indian law and may not be enforceable beyond what is reasonable to protect the Company's legitimate business interests. This clause is intended to be applied only to the extent permitted by law. 3. CONFIDENTIALITY This restriction is in addition to, and not in place of, the Employee's separate obligations of confidentiality regarding the Company's proprietary information. IN WITNESS WHEREOF the parties have signed this Agreement on the date first written above. FOR EMPLOYEE

EMPLOYEE WARNING LETTER

Date: STRICTLY PRIVATE AND CONFIDENTIAL To, Employee ID: Subject: warning Dear , 1. THE INCIDENT 2. WHY THIS IS A CONCERN The conduct described above is not in keeping with the standards expected of employees of ("the Company"), and is contrary to the Company's policies and to the terms of your employment. 3. PREVIOUS OCCASIONS 4. YOUR RESPONSE You were given an opportunity to explain the matter, and your response has been considered before issuing this letter. 5. WHAT IS EXPECTED GOING FORWARD 6. REVIEW Your conduct and performance in this respect will be reviewed after days. We expect to see a sustained improvement within that period. 7. CONSEQUENCES Please treat this as a formal warning. Any repetition of the conduct described above, or any further breach of the Company's policies, may result in further disciplinary action, which may include a final warning, withholding of increment or promotion, or termination of employment. 8. SUPPORT Where the difficulty arises from a lack of clarity, training or resources, please raise it with your reporting manager or with the Human…

SALARY CERTIFICATE

This is to certify that is employed with as since . The current annual gross salary of is Rs. . This certificate is issued at the request of the employee for whatever purpose it may be required. For Date:

LETTER OF PROMOTION

Dear , We are pleased to inform you that you have been promoted from to , effective . Your revised annual CTC will be Rs. . All other terms of your employment remain unchanged unless separately communicated. Congratulations on this achievement, and we look forward to your continued contribution to . For

FULL AND FINAL SETTLEMENT LETTER

Date: To, Employee ID: Subject: Full and final settlement of dues Dear , Further to the cessation of your employment with ("the Company") with effect from , we set out below the computation of your full and final settlement. EMPLOYMENT PARTICULARS Date of joining : Last working day : Designation : A. EARNINGS B. DEDUCTIONS AND RECOVERIES C. NET AMOUNT PAYABLE Net amount payable to you: Rs. Payment will be made by . STATUTORY BENEFITS 1. PROVIDENT FUND — the balance in your account with the Employees' Provident Fund Organisation may be withdrawn or transferred to your new employer through the EPFO portal using your Universal Account Number. The Company has completed its filings in respect of contributions up to your last working day. 2. GRATUITY — where you have completed the qualifying period of continuous service prescribed under the Payment of Gratuity Act, 1972, gratuity is included in the computation above. It is calculated as fifteen days' wages, based on your last drawn wages, for every completed year of service and for any part thereof in excess of six months, subject to the…

LETTER OF SALARY REVISION

Dear , We are pleased to inform you of a revision in your compensation, effective . Your annual CTC has been revised from Rs. to Rs. . A detailed compensation breakup will be shared separately. Thank you for your continued contribution to . For

NON-SOLICITATION AGREEMENT

This Agreement is executed on between (hereinafter "the Company") and (hereinafter "the Employee"). 1. NON-SOLICITATION OF CLIENTS For months after leaving the Company, the Employee shall not solicit or attempt to solicit any client of the Company with whom the Employee had material contact during employment. 2. NON-SOLICITATION OF EMPLOYEES For the same period, the Employee shall not solicit or induce any employee of the Company to leave their employment. 3. REASONABLENESS The parties agree that this restriction is reasonable and necessary to protect the Company's legitimate business interests. IN WITNESS WHEREOF the parties have signed this Agreement on the date first written above. FOR EMPLOYEE

LETTER OF CONFIRMATION

Dear , We are pleased to confirm that you have successfully completed your probation period, which began on , and your employment as with is now confirmed as permanent, effective . All terms of your employment continue as per your appointment letter, except as may be separately communicated. Congratulations, and we look forward to your continued association with . For

EMPLOYEE REFERRAL AGREEMENT

This confirms the terms of the employee referral bonus between and , who has referred for employment. 1. REFERRAL BONUS agrees to pay a referral bonus of Rs. , subject to the following condition: . 2. ELIGIBILITY This bonus is payable only if is hired and remains employed as per the condition above, and is subject to the company's standard referral policy. For Employee

MATERNITY LEAVE APPLICATION

The Human Resources Department Subject: Application for Maternity Leave Dear Sir/Madam, I, , , wish to apply for maternity leave under the Maternity Benefit Act, 1961, commencing , for approximately weeks. I have enclosed the required medical certificate and will keep you informed of any changes. I request you to kindly process this application and confirm the arrangement for handover of my responsibilities during my absence. Date:

SALARY ADVANCE AGREEMENT

This confirms that has paid a salary advance of Rs. on . RECOVERY agrees to this recovery arrangement, and acknowledges that the outstanding advance shall become immediately recoverable in full if employment ends before it is fully recovered, subject to applicable law. FOR EMPLOYEE

EXPERIENCE CERTIFICATE

This is to certify that was employed with as from to . We wish success in future endeavours. For

EMPLOYEE GRIEVANCE LETTER

Date: Subject: Formal grievance Dear Sir/Madam, 1. I, (Employee ID ), working as , submit this formal grievance and request that it be taken on record. 2. THE GRIEVANCE 3. ATTEMPTS ALREADY MADE TO RESOLVE THIS 4. EFFECT ON ME 5. WHAT I AM ASKING FOR 6. I request a written acknowledgment of this grievance, and that I be informed of the outcome within a reasonable time. I am willing to attend any meeting or enquiry required. 7. This letter is submitted in good faith and with a view to resolving the matter internally. Yours faithfully, Employee ID: ACKNOWLEDGMENT Received on Signature: IF THE COMPANY DOES NOT RESPOND Submitting this letter matters even if it is ignored, because it creates the record. Keep a copy, and get an acknowledgment — a signature on a duplicate, or send it by email so the sending is timestamped. WHERE THE GRIEVANCE IS UNPAID SALARY OR DUES, you have statutory remedies that do not depend on the employer's goodwill: 1. PAYMENT OF WAGES ACT, 1936 — an application for unpaid or unlawfully deducted wages lies to the authority appointed under the Act, which can direct…

NOTICE OF RESIGNATION

Date: Subject: Resignation — , Dear Sir/Madam, 1. I hereby tender my resignation from the position of in the department, with effect from the close of business on . 2. NOTICE My contract of employment provides for a notice period of days. This letter is given in accordance with that requirement, and has been calculated on that basis. 3. REASON 4. HANDOVER I shall ensure an orderly transition and will complete or document all work in progress before my last working day. I am happy to train or brief whoever takes over. 5. I request that on or before my last working day the Company: (a) complete my full and final settlement, including salary to the last working day, encashment of accrued leave, and gratuity where I have completed the qualifying period of continuous service; (b) issue a RELIEVING LETTER and an EXPERIENCE CERTIFICATE; (c) issue Form 16 in the usual course; and (d) confirm the position in respect of my provident fund so that it may be transferred or withdrawn. 6. I will return all Company property, documents, data, devices and access credentials on or before my last…

INTERNSHIP COMPLETION CERTIFICATE

This is to certify that completed an internship with from to . We wish success in future endeavours. For Date:

TO THE INTERNAL COMMITTEE

CONFIDENTIAL Date: COMPLAINT UNDER SECTION 9 OF THE SEXUAL HARASSMENT OF WOMEN AT WORKPLACE (PREVENTION, PROHIBITION AND REDRESSAL) ACT, 2013 1. COMPLAINANT Name : Designation : Contact : 2. RESPONDENT Name : Designation : 3. PARTICULARS OF THE INCIDENT(S) 4. WITNESSES 5. DOCUMENTS AND MATERIAL RELIED UPON 6. WHETHER REPORTED EARLIER 7. IMPACT The conduct described above has created an intimidating, hostile and offensive working environment for me, and has adversely affected my ability to perform my duties. 8. RELIEF SOUGHT I additionally request that the Internal Committee consider granting interim relief pending completion of the inquiry, which may include transfer of the Respondent or of myself, or the grant of leave, as provided under Section 12 of the Act. 9. CONFIDENTIALITY I request that the identity and addresses of the parties and witnesses, and the contents of the complaint and of the inquiry proceedings, be kept confidential in accordance with Section 16 of the Act. 10. DECLARATION I state that the contents of this complaint are true and correct to the best of my…

SHOW CAUSE NOTICE

To, From: Subject: Show cause notice regarding alleged misconduct This is to bring to your notice the following: You are hereby directed to submit a written explanation within days of receipt of this notice, failing which appropriate disciplinary action shall be initiated against you based on the material available, without further reference to you. For Date:

APPLICATION FOR PAYMENT OF GRATUITY

(Application by an employee under Section 4 read with Section 7 of the Payment of Gratuity Act, 1972) To, The Employer / Controlling Officer Date: Sir/Madam, 1. PARTICULARS OF THE APPLICANT Name : Employee ID : Designation held : Address : 2. PARTICULARS OF SERVICE Date of joining : Date of leaving : Reason for cessation : Completed years of service : Last drawn wages (basic + DA) : Rs. per month 3. That I was employed with for the period stated above, and rendered continuous service within the meaning of Section 2A of the Payment of Gratuity Act, 1972. 4. That I have completed the qualifying period of continuous service prescribed under Section 4 of the Act, and gratuity has become payable to me on the cessation of my employment. 5. I therefore apply for payment of the gratuity due to me, computed in accordance with Section 4(2) of the Act. 6. PAYMENT DETAILS Kindly remit the amount to the following account: 7. I request that the amount be determined and paid within the period prescribed under the Act, and that I be furnished with a statement showing the computation. 8. I undertake…

RETRENCHMENT NOTICE

Date: To, Subject: Notice of retrenchment Dear , 1. You joined the services of ("the Company") on and have completed approximately years of continuous service in the position of . 2. REASON FOR RETRENCHMENT 3. In the above circumstances, the Company is constrained to retrench your services. This letter constitutes notice of retrenchment under Section 25F of the Industrial Disputes Act, 1947. 4. NOTICE PERIOD You are hereby given days' notice, and your last working day with the Company shall be . Where the Company elects to pay wages in lieu of notice, such payment shall be made along with your final settlement. 5. RETRENCHMENT COMPENSATION In accordance with Section 25F(b) of the Industrial Disputes Act, 1947, you shall be paid retrenchment compensation equivalent to fifteen days' average pay for every completed year of continuous service, and for any part thereof in excess of six months, calculated on your last drawn wages of Rs. per month. 6. OTHER DUES You shall additionally be paid all other amounts lawfully due to you, including: (a) salary up to the last working day; (b)…

TRANSFER / POSTING LETTER

Date: To, Employee ID: , Subject: Transfer and posting Dear , 1. In the interests of the business and in accordance with the terms of your appointment, you are hereby transferred from to , with effect from . 2. REVISED PARTICULARS Designation on transfer : Place of posting : Reporting to : Effective date : 3. You are requested to report to the undersigned or to your new reporting manager at on . 4. TERMS OF SERVICE Save as expressly stated in this letter, all other terms and conditions of your employment, including your compensation, remain unchanged and continue to apply. 5. RELOCATION SUPPORT 6. HANDOVER You are requested to complete a proper handover of your current responsibilities, files, records and Company property to your reporting manager, or to such person as may be nominated, before your relieving from . 7. This transfer is being effected in the normal course of administration and in accordance with the transferability clause contained in your terms of appointment. 8. Please acknowledge receipt of this letter and confirm your acceptance by signing and returning the…

EMPLOYEE CONFIDENTIALITY AGREEMENT

This AGREEMENT is made on between , of (the "Company"), and , employed as (the "Employee"). 1. CONFIDENTIAL INFORMATION 1.1 "Confidential Information" means all non-public information of the Company, its group companies, its clients and its business partners, in whatever form, which the Employee acquires in the course of employment, including: It also includes, without limitation: business and financial information, client and supplier lists and terms, pricing, strategies and plans, technical data, source code, designs, processes, know-how, personnel information, and the terms of the Employee's own remuneration. 1.2 Confidential Information does not include information that is or becomes public otherwise than through the Employee's breach, or that the Employee can show was already lawfully known without obligation of confidence. 2. OBLIGATIONS The Employee shall: 2.1 Keep all Confidential Information strictly confidential, both during employment and after it ends; 2.2 Use it solely for the proper performance of the Employee's duties, and for no other purpose; 2.3 Not disclose it to…

WORK FROM HOME AGREEMENT

This AGREEMENT is made on between (the "Company") and , employed as (the "Employee"). 1. ARRANGEMENT 1.1 With effect from , the Employee is permitted to perform their duties remotely from (the "Remote Location"). 1.2 This arrangement is a variation of the place of work only. All other terms of the Employee's employment remain unchanged and in full force. 1.3 The arrangement is not permanent. It shall be reviewed after months and may be modified or withdrawn by the Company on reasonable notice, following which the Employee shall resume work from the designated office. 2. WORKING HOURS AND AVAILABILITY 2.1 The Employee shall work , and shall be contactable and responsive during those hours through the Company's approved communication channels. 2.2 The Employee shall attend all scheduled meetings, and shall attend the office in person when reasonably required on prior notice. 2.3 Leave shall continue to be applied for and approved in the usual manner. 3. PERFORMANCE The Employee shall maintain the same standard of performance, productivity and professional conduct as when working from…

APPRENTICESHIP AGREEMENT

This AGREEMENT is made on between , of (the "Establishment"), and , son/daughter of , residing at (the "Apprentice"). 1. ENGAGEMENT The Establishment engages the Apprentice to undergo apprenticeship training in the trade of , in accordance with the Apprentices Act, 1961 and the rules made under it. 2. PERIOD OF TRAINING The apprenticeship shall commence on and continue for months. 3. TRAINING PROGRAMME The Establishment shall impart training in accordance with the programme prescribed for the trade, provide adequate instructional staff and facilities, and maintain a record of the training imparted. 4. STIPEND 4.1 The Establishment shall pay the Apprentice a monthly stipend of Rs. , payable by the tenth day of the following month. 4.2 The stipend shall not be less than the minimum rate prescribed under the Apprentices Act, 1961 and the rules made under it for the category and year of training. 4.3 The stipend is not wages, and the Apprentice is not entitled to any allowance, bonus or benefit payable to employees. 5. STATUS OF THE APPRENTICE 5.1 The Apprentice is a TRAINEE and NOT a…

FIXED-TERM EMPLOYMENT CONTRACT

This CONTRACT is made on between , of (the "Company"), and , of (the "Employee"). 1. APPOINTMENT AND TERM 1.1 The Company appoints the Employee as for a FIXED TERM commencing on and ending on . 1.2 This contract shall EXPIRE AUTOMATICALLY on the end date, by efflux of time, without any notice or payment in lieu being required from either party. 1.3 Expiry by efflux of time does not constitute retrenchment, and the Employee shall have no claim on that basis. The parties record that the non-renewal of a contract of employment for a fixed term, on its expiry, is excluded from the definition of retrenchment under the Industrial Disputes Act, 1947. 1.4 Continuation beyond the end date requires a fresh written contract. Continued attendance without one shall not be construed as renewal or as creating permanent employment. 2. PLACE OF WORK 3. DUTIES The Employee shall additionally perform such other duties consistent with the position as may reasonably be assigned, and shall devote their whole working time to the Company's business during the term. 4. REMUNERATION 4.1 The Employee shall be…

EMPLOYEE HANDBOOK ACKNOWLEDGMENT

Company : Employee : Employee ID : Designation : Handbook version : I acknowledge and confirm as follows: 1. RECEIPT I have received a copy of the Employee Handbook of , and have been given access to the policies referred to in it. 2. POLICIES COVERED The handbook includes, among others, the following policies: It additionally includes the Company's policy under the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013, and I have been informed of the constitution of the Internal Committee and of how a complaint may be made to it. 3. UNDERSTANDING I have read and understood the contents of the handbook. Where anything was unclear, I have had the opportunity to ask questions and have received satisfactory clarification. 4. COMPLIANCE I agree to comply with all policies, rules and codes of conduct set out in the handbook, as amended from time to time. 5. AMENDMENT I understand that the Company may add to, amend or withdraw any policy at its discretion, and that I will be notified of material changes. I agree to comply with policies as amended. 6.…

ESOP GRANT LETTER

Date: To, Subject: Grant of employee stock options under Dear , We are pleased to inform you that the Board of Directors / Compensation Committee of ("the Company") has approved a grant of employee stock options to you under ("the Scheme"), on the terms set out below. 1. PARTICULARS OF THE GRANT Number of options granted : Exercise price per option : Rs. Grant date : Scheme : 2. VESTING Vesting is subject to your continued employment with the Company on each vesting date. There shall be a minimum period of ONE YEAR between the grant of options and their vesting, as required under the Companies Act, 2013 and the rules made thereunder. 3. EXERCISE 3.1 Vested options may be exercised within years of vesting, by written notice in the prescribed form accompanied by payment of the exercise price. 3.2 Options not exercised within the exercise period shall lapse. 3.3 On exercise, the Company shall allot the corresponding number of equity shares, subject to compliance with applicable law. 4. NO RIGHTS UNTIL EXERCISE 4.1 An option carries NO right to dividend, NO right to vote, and NO right…