Notice of Resignation

To, [addressee] [company_name] Date: [resignation_date] Subject: Resignation — [employee_name], [designation] Dear Sir/Madam, 1. I hereby tender my resignation from the position of [designation] in the [department] department, with effect from the close of business on [last_working_day]. 2. NOTICE My contract of employment provides for a notice period of [notice_days] days. This letter is given in accordance with that requirement, and [last_working_day] has been calculated on that basis. 3. REASON [reason] 4. HANDOVER [handover_note] I shall ensure an orderly transition and will complete or document all work in progress before my last working day. I am happy to train or brief whoever takes over. 5. I request that on or before my last working day the Company: (a) complete my full and final settlement, including salary to the last working day, encashment of accrued leave, and gratuity where I have completed the qualifying period of continuous service; (b) issue a RELIEVING LETTER and an EXPERIENCE CERTIFICATE; (c) issue Form 16 in the usual course; and (d) confirm the position in respect of my provident fund so that it may be transferred or withdrawn. 6. I will return all Company property, documents, data, devices and access credentials on or before my last working day. 7. I am grateful for the opportunities I have had here, and I would like to leave on good terms. Yours faithfully, [employee_name] Employee ID: [employee_id] [designation] ACKNOWLEDGMENT Received on ______________ Signature: ______________________ ──────────────────────────────────────────────────────────────── GET THE ACKNOWLEDGMENT, AND UNDERSTAND THE NOTICE PERIOD SUBMIT IT IN WRITING AND KEEP PROOF. Send it by email as well as on paper so the date of submission is independently timestamped. Disputes about when notice was given are common, and the notice period runs from the date the employer received it. IF YOU DO NOT SERVE THE FULL NOTICE, the usual consequence under most contracts is that salary in lieu is recoverable for the shortfall. What an employer generally CANNOT do is refuse to relieve you indefinitely, or withhold a relieving letter and experience certificate as leverage — your continuing to work is not something that can be compelled. GRATUITY IS PAYABLE ON RESIGNATION, not only on retirement, once you have completed the qualifying period of continuous service under the Payment of Gratuity Act, 1972. Resigning does not forfeit it, and the employer must determine and pay it whether or not you apply. DO NOT RESIGN VERBALLY OR UNDER PRESSURE. A resignation obtained by coercion is a different thing in law from one given voluntarily, but proving that afterwards is difficult. If you are being pushed to resign rather than being terminated, take advice before signing anything — the two have very different consequences for notice pay, retrenchment compensation and your ability to challenge it. THE RELIEVING LETTER MATTERS. Your next employer will ask for it, and its absence invites questions you would rather not have to answer. Request it in writing, as this letter does, so there is a record.