Bank Account Closure Request Letter

To, The Branch Manager [bank_name], [branch_name] Date: [request_date] Subject: Request to close account no. [account_number] Sir/Madam, 1. I, [account_holder], residing at [holder_address], hold a [account_type] bearing account number [account_number] with your branch. 2. I request that the said account be CLOSED. 3. REASON [reason] 4. SETTLEMENT OF THE BALANCE [settlement_mode] 5. I confirm that: (a) I am returning herewith all unused cheque leaves, the cheque book, the passbook and the debit card relating to the account; (b) I have cancelled or transferred all standing instructions, ECS and auto-debit mandates linked to this account; (c) there is no lien, hold or outstanding obligation on the account known to me. 6. I request that you kindly: (a) confirm the closure in writing and issue a closure certificate; (b) furnish a final statement of account; (c) confirm that no further charges will be levied after closure; and (d) inform me of any closure charge applicable. Yours faithfully, [account_holder] Account No.: [account_number] Contact: [contact_number] DOCUMENTS RETURNED Cheque book [ ] Passbook [ ] Debit card [ ] Unused leaves: ______ ──────────────────────────────────────────────────────────────── THINGS THAT GO WRONG WHEN CLOSING AN ACCOUNT CANCEL YOUR STANDING INSTRUCTIONS FIRST. An auto-debit hitting a closed or zero-balance account does not simply fail quietly — it can generate a return charge from the bank AND a dishonour charge from the biller, and where the mandate was for a loan EMI or an insurance premium, a failed debit can affect your credit record or lapse the policy. Move every mandate before you write this letter, not after. CHECK WHERE THE ACCOUNT IS USED. Salary credits, income-tax refunds, dividend and interest payouts, KYC records with mutual funds and brokers, and the account linked to your PAN for refunds — all follow the account, not you. An income-tax refund to a closed account fails and has to be re-issued. CLOSURE CHARGES are commonly levied where an account is closed within a short period of opening, often within a year. Ask before you sign. DO NOT SIMPLY STOP USING IT. An abandoned account attracts non-maintenance charges that accumulate, and a savings account with no customer-induced transaction for two years is classified as INOPERATIVE or DORMANT, which brings its own friction to reactivate. Closing it properly is cheaper than ignoring it. GET THE CLOSURE IN WRITING. A verbal assurance at the counter is not something you can produce later when a charge appears.